Monitoring and Reviewing
The implementation of the procurement strategy is underpinned by the implementation of annual work plans. These plans are subject to continuous review by the Head of Procurement and reported to key stakeholders regularly.
Contract register
NHS Golden Jubilee will meet the requirement of the Reform Act to publish and maintain a public facing contracts register. NHS Golden Jubilee will utilise the functionality available on the Public Contracts Scotland website. Our commitment is to have all NHS Golden Jubilee public contracts of value above £50,000 appearing on this register.
Approach to framework call offs
Any call off from a Framework Agreement with a single supplier that exceeds or is expected to exceed (in the case of multiple call offs) a value of £50,000 over the lifetime of the Framework will have an associated contract award notice placed on Public Contracts Scotland advertising this fact.
Annual report
Our objective is to ensure NHS Golden Jubilee’s annual report will be published in the second quarter of the following financial year in line with statutory guidance and the NSS annual reporting timetable. The Annual Report will be published on the Golden Jubilee website.
The annual report will contain the following information as a minimum:
- A summary of the Regulated Procurements that have been completed during the year covered by the report.
- A review of whether those procurements complied with NHS Golden Jubilee’s Procurement strategy.
- To the extent that any Regulated Procurements did not comply with the Reform Act, reasons for this and a statement of how NHS Golden Jubilee intends to ensure that future Regulated Procurements do comply.
- A summary of any community benefit requirements imposed as part of a Regulated Procurement that were fulfilled during the financial year covered by the report.
- A summary of any steps taken to facilitate the involvement of supported businesses in Regulated Procurements during the year covered by the report.
- A summary of the Regulated Procurements NHS Golden Jubilee expects to commence in the next 2 financial years.
GAP analysis
The procurement team will review and forward buyers guides with potential cost savings to client departments. The procurement team will attend GAP analysis meetings with national procurement to discuss these savings opportunities and will document where taken up or otherwise. GAP reports will also be provided to the balance programme.
