Records Management Plan

Under the Public Records (Scotland) Act 2011, Scottish public authorities must produce and submit a records management plan, setting out proper arrangements for the management of the organisations records to the Keeper of the Records of Scotland for agreement under Section 1 of the Public Records (Scotland) Act 2011.

NHS Golden Jubilee's Records Management Plan sets out the overarching framework for ensuring that records are managed and controlled effectively, and commensurate with the legal, operational and information needs of the organisation.

Our Records Management Plan evidences our current records management capabilities and highlights areas for improving the quality, availability, and effective use of our records and provides a strategic framework for all records management activities. It also considers all 14 elements as advised in the Keeper’s Model Plan and supporting guidance:

• Senior Management Responsibility
• Records Manager Responsibility
• Records Management Policy Statement
• Business Classification
• Retention Schedules
• Destruction Arrangements
• Archiving and Transfer Arrangements
• Information Security
• Data Protection
• Business Continuity and Vital Records
• Audit Trail
• Competency Framework for Records Management Staff
• Assessment and Review
• Shared Information

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NHS Golden Jubilee's Records Management Plan was accepted by the Keeper of the Records of Scotland on 5 April 2017

View our Records Management Plan

View the Keeper of the Records of Scotland’s Assessment

View our Progress Update Report 2019

View our Progress Update Report 2020

View our Progress Update Report 2021

View our Progress Update Report 2022

For further information on NHS Golden Jubilee's Records Management Plan please contact:

Sharon Stott
Head of Digital Governance/Data Protection Officer

Telephone: 0141 951 5000 extension 5765
Email: Sharon.Stott@gjnh.scot.nhs.uk